Corporate cards and spend: requirements checklist

From the guide at bestfinancesoftware.com/guides/corporate-cards, published 29 October 2026. Use your browser's print command; the site header and footer are left off the page.

Requirement	Vendor A	Vendor B	Vendor C
Must have
Physical and virtual cards with limits by person, team, merchant category and time period.
Approval before spend for requests above a limit, and a log of approvals.
Receipt capture tied to each transaction, with reminders and lockouts for missing receipts.
Daily sync to your ledger with category, department and entity.
Clear written terms on who issues the card, how the credit limit is set and when the balance is due.
Depends on you
Business accounts held with the platform, if you will move operating cash there.
Cards in local currencies, if you spend in several countries.
Bill pay and procurement in the same product, if you want one spend system.
Rewards or rebates, if they matter to your finance plan.

Questions to ask in the demo

Who issues the card, and which entity is our contract with?
Set up a card for one vendor with a monthly cap and show what happens when it is exceeded.
Show a missing-receipt reminder and the lockout rule.
If we hold money with you, which bank holds it, and in whose name?
Show a transaction syncing to our ledger with department and entity.
What happens to recurring charges on our cards if we close the programme?

Back to the guide, with the reasons behind each item and the vendors described from their own pages.